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Being Productive Online: Time-Management Lifehacks

Recently, Ves Dimov at Clinical Cases and Images has come up with a great post on How to deal with the information overload from blogs, RSS and Twitter so I thought I would share my thoughts with you about time-management lifehacks.

The main concept is to centralize the flow of information into one or two sites. For me, these are GMail and Google Reader. It means I can control anything I’m interested in by visiting these places online.

How to keep up with Twitter?

I follow more than 1000 users and have more than 1500 followers, so I receive thousands of tweets every day. Here are a few things that save me time and effort.

  • I use Tweetdeck and created several groups on Tweetdeck that let me filter useful information (e.g. Health 2.0, genetics, bloggers groups, etc.).

tweetdeck

  • I check Friendfeed Best of the day because it will filter the best discussions for me (though not all of my Twitter contacts are on Friendfeed).

ff-best

  • Microplaza automatically filters the most interesting discussions and links mentioned in my Twitter community. I get the updates through RSS so it’s quite easy to see what I miss when I’m not online.

microplaza

How to follow the content you want to track?

  • Google Alerts helps me track the content that is published about me, my blog or my service online.

alerts

  • Twilerts and Tweetbeep do the same but via Twitter. Whenever a Twitterer mentions my name, blogs, favourite search terms, I will be notified via e-mail.

tweetbeep

How to write posts fast on your blog?

I often use the Quickpress function on WordPress that lets me write a post from the admin dashboard in just seconds. I always have  a huge backlog on Scienceroll so I created clearly defined directories in Firefox bookmarks and tag all the links I save there. It helps me organize the thousands of bookmarks I have and I always get a clear picture of what I should write about.

quickpress

As I’m working on different computers, Foxmarks synchronizes my bookmarks automatically.

foxmarks

How to work on Wikipedia?

As an administrator, I have some duties, so I built a long watchlist to keep track of the changes in the entries I’m interested in. I also use Huggle to fight vandalism. With Huggle, reverting hundreds of vandalisms and notify vandals on their talk pages take only minutes and a few clicks.

How to use RSS?

I created categories based on priorities in Google Reader. I always know which category of feeds to check depending on how much time I have and whether I’m looking for blog topics or just interesting pieces of information.

google-reader-categories

I also receive the updates of my favourite Youtube channels, Pubmed search terms and Del.icio.us tags.

And you may also find the slideshow from Joshua Schwimmer interesting

If you have more tips on how to be productive online, please let me know.

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17 Comments Post a comment
  1. Hi Bertalan,
    Super cool internet productivity tools here! I’m soo productivity driven, so I appreciate these recommendations. I have not yet tried Microplaza. Looks awesome.

    I preferr the Feedly RSS Viewer (tons of options to organize and easily find your favorite feeds). I recently blogged about it. Highly recommend that one.

    Look forward to keeping up with your work!
    I appreciate you.

    April 2, 2009
  2. drneel #

    You would love using Zotero firefox extension and Evernote webclipper ( For making notes and keeping a list of references.)

    I also love the Sessions manager extension to save my web sessions as distinct topics, each session containing a number of Tabs. This helps me resume my research anytime in the future.

    April 2, 2009
  3. Thank you for the tools mentioned above: friendfeed, microplaza but especially how to write fast on wordpress as it takes me a lot of time that sometimes I have to give up. I always readvery useful information on your blog.
    thanks

    April 2, 2009
  4. Dan #

    If you’d like a tool for managing your time and projects, you can use this application inspired by David Allen’s GTD:

    http://www.Gtdagenda.com

    You can use it to manage and prioritize your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    A mobile version is available too.

    April 8, 2009
  5. Hi Bertalan,

    thanks a lot for mentioning MicroPlaza!

    Glad to see how useful it is to you! ;o)

    April 14, 2009
  6. Every time you open a new tab to check out one of the following websites, stop. Get up from your computer and do the exercise associated with the site you were going to visit. After you complete the exercise, you can reward yourself by going to the website.

    September 24, 2011

Trackbacks & Pingbacks

  1. How to Avoid Internet Information Overload and Conquer Internet Productivity | Small Business Internet Marketing and Consulting
  2. Think of it as being plugged into one giant, ever-evolving brain. | Cliffe Associates Ltd
  3. Being Productive Online: Time-Management Lifehacks « ScienceRoll « Weblog de la Referencista de RCM
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